Specification Management

Empowering brands with ownership and control over their packaging specs

The specification management system allows the management of printed and non-printed packaging specifications, with the ability to build a packaging Bill-of-material (BOM).

Component specification

  • Each type of component, both printed (label, carton, etc.) and non-printed components (bottle, cap, etc.), have a separate specification sheet. The header information is usually common across components and will include the Title, Internal Reference number (typically an ERP material code), previous spec ref. no, description of the item, date of approval, etc. It can also contain one or more supplier reference numbers and the supplier names. Additional details can include the Material information, Shape, Style, Form, Source, etc.

Performance Testing

  • Each type of component, both printed (label, carton, etc.) and non-printed components (bottle, cap, etc.), have a separate specification sheet. The header information is usually common across components and will include the Title, Internal Reference number (typically an ERP material code), previous spec ref. no, description of the item, date of approval, etc. It can also contain one or more supplier reference numbers and the supplier names. Additional details can include the Material information, Shape, Style, Form, Source, etc.

Dimension details

  • The Physical measurement data fields that are captured changes based on the component and can include Overall dimensions, Internal and External dimensions, Tolerance, UoM (Unit of Measurement), Volume, Weight, Finishes, Colorants, Molds, Resin and Treatment information.

Packaging Instructions

  • Detailed assembly and packaging instructions for the final SKU should be captured and shared with one or more internal packers or co-packers.

Case and Pallet data

  • Specifications at the SKU level (dimensions, volume, weight), case level (dimensions, volume, weight, quantity, material) and Pallet level (cases/layer, layers/pallet, dimensions, material) can be captured as part of the specification.

Printed Material Components

  • For printed components like label, carton and inserts, the component captures basic dimensions and also links to other components like the Technical Drawing, Artwork, Artboard, Manuscript/Copy and Material of Construction records.

Packaging BOM

  • A detailed packaging BOM can be captured in the ManageArtworks specification system. The BOM will have header information, SKU details, case and pallet details, assembly instructions and linkages to all child components or child BOM. The system allows managing a hierarchy of component parts with ability to easily drill down and move up the hierarchy.

Record Status

  • Each specification record goes through a lifecycle where its status changes from Draft, Approved, Effective, Superseded and Obsolete. Each of these status changes are triggered either manually or by status changes in other linked components.

Record Approval

  • All specification records go through a customizable workflow where packaging, supply chain, procurement and external suppliers can review and update the data. All tasks performed during the approval process are recorded in the audit log.

Version control

  • As the specification goes through the approval process, many versions of the spec are created. The final approved version is release as Revision 1, or Revision 2, etc. The system automatically manages the versions and a history of all the revisions and their current status are displayed.

File attachments

  • A detailed packaging BOM can be captured in the ManageArtworks specification system. The BOM will have header information, SKU details, case and pallet details, assembly instructions and linkages to all child components or child BOM. The system allows managing a hierarchy of component parts with ability to easily drill down and move up the hierarchy.

Access and Security

  • Each record type has specific access rights on who can view, update and approve. External suppliers can be given specific access to only their components and also to only edit the fields that are related to them.

Search

  • A comprehensive search feature is available to search across all parameterscaptured in the specification. This gives visibility into the specificationsystem and data can be filtered and visualized across many dimensions.

Reports

  • The' where used' report and BOM hierarchy report are two of the many standardreports that are available in the system. Customized reports and charts canalso be generated.

What are the benefits of Specification Management?

01

Agile Change Management

Automated features like text auto-population and one-click updates streamline the artwork creation process, significantly reducing the time and effort required to produce and revise designs.
02

Consistency Across Artworks

The ability to use master templates and placeholders ensures uniformity in design across multiple product versions, especially useful in multilingual packaging, maintaining brand consistency. 
03

Error Reduction

Features like the 'Validate' button help in identifying and correcting potential errors such as text overflow or non-compliance with font sizes, reducing the risk of costly mistakes. 
05

Enhanced Collaboration

The display of designer instructions within the plugin and the ability to comment directly on copy elements improves communication between copywriters and designers, leading to more accurate and efficient design outcomes. 
06

Flexibility in Design

Designers can easily adapt to changes in pack copy, including last-minute edits, without disrupting the overall design, offering greater flexibility in responding to market or regulatory changes.

Ready to see how ManageArtworks could work for you

Frequently Asked Questions