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What is ManageArtworks – Artwork Review Pro? What do you get?

September 19, 2020

What is ManageArtworks – Artwork Review Pro?
What do you get?

What’s in store:

  1. Introduction to ManageArtworks – Artwork Review Pro
  2. ManageArtworks – Artwork Review Pro| Features
  3. Types of Workflow Processes
    1. Studio Artwork Approval Process
      1. What is Studio Artwork Approval Process?
      2. How does it look like?
      3. Studio Artwork Approval Process – steps and stakeholders
    2. Print Proof Approval Process
      1. What is Print Proof Approval Process?
      2. How does it look like?
      3. Print Proof Approval Process – steps and stakeholders
  4. FAQs
  5. ManageArtworks – Artwork Review | Plans  Pro500 and Pro750

Let’s imagine a scenario: A digital asset (a packaging artwork or a promotional material) is touched by at least 7 to 8 departments and 2 to 3 external stakeholders (agencies, pre-press, and printers).

Each one of these stakeholders most probably has a copy of the asset somewhere in their email inbox or on their desktop. So who has the latest approved version? No one can really tell.

Organizations looking to

  1. reduce their time-to-market and
  2. achieve 100% regulatory compliance
  3. switch from their project management systems to handle their artworks
  4. improve efficiencies by eliminating email-based approvals
  5. consolidate unstructured data,
  • stored across multiple environments,
  • multiple geographies and
  • in multiple formats

are best suited for ManageArtworks – Artwork Review Pro

So what do you have access to when you sign up for ManageArtworks – Artwork Review Pro?


What kind of workflow processes can you manage using ManageArtworks – Artwork Review Pro?

  1. Studio Artwork Approval Process
  2. Print Proof Approval Process

Let’s have a look at what the studio artwork approval process involves:

Here’s an illustration of what a typical studio workflow process would look like:


Let’s jump into see how your Studio Artwork Approval Process works real-time

Step 1: Upload artwork inputs

Upload Artwork Inputs vary department-wise, these may be:

  1. KLD – Packaging
  2. Brief – Marketing
  3. Specification – Packaging / SCM / Procurement / Supplier
  4. Copy Content – QA / Marketing / Regulatory
  5. Reference Files – other departments

These get attached subsequently and are collated by the Coordinator and sent to the Designer

Step 2: Create Artwork:

Designer (Internal / External) uploads the artwork to the system once it’s created.

Step 3: Review Artwork

There can be more than one reviewers. All the reviewers receive the task of revieweing the PDF Artwork simultaneously. Each department have to follow processes to review the artwork. A checklist is created to ensure each step is followed. A reviewer from packaging will have a different chcecklist from that of a reviewer in Marketing.

Lets say that there are 3 reviewers . The Artwork will be sent to the Approver(s) once they have finished reviewing it.

Even if one of them is not okay with the artwork, the system will wait until all the reviewers have completed their review and then sends the file back to the designer so that he / she can upload the 2nd version of the Artwork. Once the 2nd version is available , version compare is possible.

Step 4: Approve Artwork

If an Artwork is pending with Approver(s), it means that all the reviewers are okay with the Artwork. Similar to the Review stage, once all the Approvers approve, the Artwork is sent to the next activity “Upload Source Files”.

Once this process is over, your artwork will now be a part of the Print Proof Approval Process. Here’s what it involves


And as illustrated, this is what your Print Proof Approval process would look like:

Let’s see how your Print Proof Approval Process would look in real-time:

Step 5: Upload Source Files:

Here the designer uploads the Adobe Illustrator / Coreldraw / Indesign files or others. The next step is the print ready files being sent to the Printer.

If these are the only activities that are selected, then the flow is complete.

Step 6: Print Proof Upload

If the upload proof option is selected, then the printer / customer / supplier attach the PDF Proof files.

If the next step of proof approval is selected, then the proof is sent for approval to those users where basically the digital artwork sent by the designer and the PDF file uploaded by the Printer are compared.

Step 7: Print Proof Approval

If all goes well, your artwork is ready. If not, the Printer will be referred to the changes required and the process of the ‘Upload Source Files’ will repeat until the printed artwork is good to go.

You might be wondering…

Do I need to create a new workflow process for every new project?

Nope. You can create, save and use common workflows that have been used in the past and use them as templates for all future projects

I would like to approve my studio artwork but I don’t need my print proofs approved. Will that be an issue?

Not at all. This workflow is completely configurable. You can use the Studio Artwork Approval Process workflow without any restraints of having to use the Print Proof approval workflow as well.

The converse works just as well – you can directly access the Print Proof Approval Workflow and skip the steps on the Studio Artwork Approval Workflow.

Based on the volume of artworks produced by organizations, we’ve designed two plans for ManageArtworks – Artwork Review Pro.

Choose the one that suits you best.

For more information on Pro 500 and Pro 750, please click here

Additionally, you can also access 24×7 email and chat support and our onboarding services

No Setup Costs | Free for 10 artworks | 24×7 eMail & Chat Support

Click here to Sign Up!

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